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  • To serve Poland – to build Europe – to understand the world
  • REGISTRATION OF FOREIGN VITAL RECORDS IN POLAND

  • BASIC INFORMATION

     

    Registration of an action concerning legal status (birth, marriage, death) which has taken place outside the borders of the Republic of Poland by signing into Polish registry and issuance of Polish documents confirming its existence is called transcription or registration of foreign vital records.

    There is no legal duty to register a foreign vital records in the Polish Registry, however Polish certificates are often required in the citizenship confirmation process and PESEL number applications.

     

     

     

    OFFICIAL TRANSLATION

     

    Vital records issued by the New Zealand Department of Internal Affairs shall be translated into Polish.

    Translation of a document can be done through the Polish Embassy (subject to fees: Consular fees).
     

    Translations in Poland must to be done by a sworn translator inscribed in the panel of sworn translators approved by the Polish Ministry of Justice.

     

    APOSTILLE

     

    Before a document originating from New Zealand can be used overseas, Apostille must be affixed to the document issued by New Zealand authorities. 

    It is required by overseas officials who are not able to determine on sight the authenticity of New Zealand issued documents.

    Apostille Certificates are available for use in countries that have signed the Hague Convention abolishing the requirement of legalislation for foreign public documents.

    More information on how to obtain Apostille: www.dia.govt.nz/apostille

     


    REGISTRATION OF A FOREIGN BIRTH CERTIFICATE


    To register a foreign birth certificate in Poland the following documents shall be submitted:

     

    1. Application form and the letter of application to register a foreign birth certificate in Poland


    2. Original birth certificate


    3. Apostille certificate accompanying a foreign birth certificate


    4. Official translation of a foreign birth certificate into Polish (translation can be done through the Polish Embassy)


    5. Consular fee (go to: Consular fees)


    To register a foreign birth certificate of a minor (under 18 years old), the following documents shall be submitted:

     

    1. Application form and the letter of application to register a foreign birth certificate of a minor in Poland (signed by both parents)


    2. Original birth certificate


    3. Apostille certificate accompanying a foreign birth certificate


    4. Official translation of a foreign birth certificate into Polish (translation can be done through the Polish Embassy)


    5. Consular fee (go to: Consular fees)

     


     REGISTRATION OF A FOREIGN MARRIAGE CERTIFICATE


    To register a foreign marriage certificate in Poland the following documents shall be submitted:

     

    1. Application form and the letter of application to register a foreign marriage certificate in Poland


    2. Original marriage certificate


    3. Apostille certificate accompanying a foreign marriage certificate


    4. Official translation of a foreign marriage certificate into Polish (translation can be done through the Polish Embassy)


    5. If a foreign marriage certificate does not contain information regarding a surname taken after the conclusion of marriage and spouses hold two different citizenships, Polish national provides a statement concerning surname taken after the conclusion of marriage. If a foreign marriage certificate does not contain information about surname given to the children born out of this marriage and spouses hold two different citizenships, they provide a statement concerning children's surnames in accordance with the law applicable to the place of residence (form for download )


    6. Consular fee (go to: Consular fees)

     


     REGISTRATION OF A FOREIGN DEATH CERTIFICATE


    To register a foreign death certificate in Poland the following documents shall be submitted:

     

    1. Application form to register a foreign death certificate in Poland


    2. Original death certificate


    3. Apostille certificate accompanying a foreign death certificate


    4. Official translation of a foreign death certificate into Polish (translation can be done through the Polish Embassy)


    5. Consular fee (go to: Consular fees)

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